Guest-day pricing model for recruiting agencies

What a guest-day means in this planning model

For planning purposes, treat one guest-day as one visitor allowance used during one day. A candidate who arrives to ask about a role and a hiring manager who opens a separate client reception count as two visitor occasions. A single visitor may have a different number of conversations depending on how the agency configures its workflow, so this model should be used for directional capacity planning rather than operational accounting.

The public Business description states two guest-days per paid seat every day. If an agency has five paid seats, the simple daily allowance is:

**5 paid seats x 2 guest-days = 10 guest-days per day.**

The calculation does not say that ten people can be in a call at the same instant. It is an allowance for visitor-day planning. Live staffing, response-queue behavior, employee availability, meeting length, and the agency's own process still determine the experience.

Public Kiguri pricing facts

Use these facts as the fixed inputs in a planning sheet:

• **Free:** $0, up to 8 members. Public materials describe public reception and visitor links, inquiry forms/basic handoff, member presence/status, three maps, and 8,000 map tiles. • **Business:** $12 per user per month. Public materials describe two guest-days per paid seat every day, AI reception, a response queue and employee handoff, browser phone, longer meetings, and private consultation rooms. • **Custom:** volume pricing. Public materials describe higher seat or verified-visitor allowances and options that may include phone numbers or pooled credits, retention or DPA/security review, guided onboarding, and priority support. No custom dollar amount is assumed here.

These are the only price and allowance inputs used in this article. Features and limits can change, so a recruiting agency should recheck the live pricing page before publishing a budget or client-facing promise.

The basic monthly planning formula

Business pricing is listed per user per month. The basic monthly seat estimate is:

**paid seats x $12 x number of months.**

Examples for a full month of planning:

• 3 paid seats: 3 x $12 = **$36 per month**; • 5 paid seats: 5 x $12 = **$60 per month**; • 8 paid seats: 8 x $12 = **$96 per month**; • 12 paid seats: 12 x $12 = **$144 per month**.

These examples are arithmetic based on the public per-user price, not a negotiated quote. They also do not add any amount for Custom volume pricing, phone numbers, pooled credits, or services because the public information in scope here does not provide a dollar figure for those items.

The daily guest-day formula

For Business planning, calculate the daily allowance as:

**paid seats x 2 guest-days per seat per day.**

The same examples produce:

• 3 paid seats: **6 guest-days per day**; • 5 paid seats: **10 guest-days per day**; • 8 paid seats: **16 guest-days per day**; • 12 paid seats: **24 guest-days per day**.

An agency should compare this allowance with expected visitor occasions, not with the number of employees who happen to be online. For example, a five-person agency expecting four candidate arrivals and three hiring-client arrivals on an average day forecasts seven guest-days. The ten-guest-day planning allowance leaves three occasions of daily headroom in the simple model.

Build a recruiting-agency forecast

Separate the agency's visitor occasions into understandable groups. A weekly forecast might include:

1. candidates asking about advertised roles; 2. candidates following up on an active process; 3. new hiring-client inquiries; 4. existing clients discussing a search; 5. referrals, university contacts, or partners.

Count each expected arrival once in the first model. Then create an upper case using a busy-week multiplier chosen by the agency. Do not treat the multiplier as Kiguri pricing or a product limit; it is only a business planning assumption.

Suppose five paid seats are expected to support three candidate arrivals, two active-client arrivals, and one new search inquiry on a typical day. That is six forecast visitor occasions against the Business planning allowance of ten guest-days per day. If a campaign creates eight candidate arrivals and three client arrivals, the busy case reaches eleven and exceeds that simple daily allowance. The agency can then investigate staffing, scheduling, separate campaign links, or whether a Custom conversation is appropriate.

Guest-days are not a substitute for staffing

Capacity on paper does not guarantee a good handoff. A recruiting agency should map each forecast to an owner. Candidate-care questions may go to one team, active search updates to an account owner, and specialist roles to a consultant with the right market knowledge. Presence and a response queue help the team see who may respond, but an available employee is not automatically the correct owner.

The [Kiguri customer reception](/) workflow can collect identity, organization, and purpose before the employee joins. That context helps the agency use its guest-day allowance more thoughtfully: a straightforward role question may finish in chat, while a sensitive client discussion may require a private consultation room. The allowance describes visitor occasions; it does not define meeting length, quality, or outcome.

How to plan Free versus Business

The Free plan is listed at $0 for up to 8 members and includes public reception and visitor links. An agency can use the Free option to test its arrival copy, audience paths, and internal ownership process. This article does not infer a Free guest-day allowance because the public material in scope here does not state one.

Business is the public option that explicitly describes two guest-days per paid seat every day, together with AI reception, response queue and handoff, browser phone, longer meetings, and private consultation rooms. If those capabilities and the stated allowance match the agency's workflow, use the Business arithmetic above as a planning baseline.

Custom is described as volume pricing. An agency with high visitor volume or requirements that exceed the published Business planning assumptions can ask Kiguri to confirm a suitable arrangement. Do not put an invented Custom price in a forecast. Record the line as **TBD - confirm with Kiguri** until a written proposal is available.

Questions to ask before budgeting

Before committing funds, document:

• how many people need paid seats and what roles they cover; • how many candidate and client visitor occasions are expected per day; • whether the public two-guest-day-per-seat description applies to the intended workspace; • which conversations need browser phone, video, screen sharing, or a private room; • what happens when a visitor arrives outside staffed hours; • whether retention, DPA, security review, or onboarding requirements need Custom discussion.

Review the current Kiguri security information with the agency's own privacy and client-contract requirements. Pricing arithmetic cannot answer a legal, retention, or data-governance question.

Frequently asked questions

Is this a guaranteed Kiguri quote?

No. This is a planning model based on public information observed on 2026-08-08. Confirm current pricing, allowances, taxes, billing terms, and workspace settings with Kiguri.

How many guest-days does five Business seats represent?

Using the public planning description, five paid seats x two guest-days per seat equals ten guest-days per day. It is a visitor-occasion estimate, not a simultaneous-call guarantee.

Does the Free plan include a stated guest-day allowance?

The public facts used here list Free at $0 for up to 8 members and describe reception and visitor-link capabilities, but they do not state a guest-day number. Do not assume one without confirmation.

What does Custom cost?

The public description says Custom uses volume pricing. No dollar amount is assumed in this article; request a current proposal if the agency needs higher allowances or additional review.

Sources and further reading

• Kiguri pricing and plans • [Kiguri customer reception](/) • Kiguri security information • Kiguri Guides

Sources and further reading

Kiguri product overview, Kiguri pricing, security information, and Kiguri guides.